https://www.youtube.com/watch?v=qouV2EdcO6Y

Google Calendar

We use Google Calendar to manage our calendars. Many also use GCal to time block their schedules to handle priorities in batches. Using your calendar in this way also increases visibility for others on the team to see what you're up to.

Deep Habits: The Importance of Planning Every Minute of Your Work Day

The Complete Guide to Time Blocking

Permissions & sharing

Our calendars and events are public by default across the company.

You should adjust your Calendar settings for all at Levels to "see all event details".

With few exceptions for truly confidential meetings, we generally keep our visibility public within the company.

You are free to keep your personal events on your work calendar, or your personal one. No need to share your personal events, of course.

Share your calendar with someone

Shared company calendars

The shared company calendars are:

• Levels Events – where we post official Levels events like Forum, Fireside, and Assemblages.
• Levels Time-off (Vacation) – where we post our OOO, in addition to the Vacation & Availability Notices Forum in Threads

Subscribing to teammates' calendars

https://www.loom.com/share/475064be5a8146c4af69f96675fc341c

Calendly Links

We like to use tools like Calendly or Cron to absolve ourselves from scheduling overhead for meetings with external partners or candidates.

So long as you're personally in touch with the person you're coordinating with, it's not a faux pas to send them your Calendly link so they can book themselves on your calendar. This is more time efficient for both parties.

• You should setup a Calendly account if you don't already have one, and feel free to expense it on your Ramp if you would like a paid subscription with additional features.
  • Update the account email to your personal email so you can continue to use past offboarding.
• You should add your Calendly link for internal use (Donut chats, etc.) to your profile field in ‣

We recommend setting specific days or times each week that you are available for sync meetings and limit the number of meeting slots available per day.

<aside> 📅 If you prefer not to use Calendly internally, that’s ok. Just be sure to make use of “busy” or “deep work” blocks on your calendar.

</aside>

<aside> ⏲️ See ‣ for more about how to go about scheduling a meeting with someone on the team. We generally avoid throwing time on someone's calendar without checking with them first, so using their Calendly is a good way to respect their preferences. (Exceptions for new hires scheduling getting to know you calls and for donut chats.)

</aside>

Tool page: ‣

Working with executive partners

We leverage a team of executive partners at Athena to handle business-related administrative tasks on a recurring and one-off basis. This XP team is available all across the company, and you can learn more about it in the ‣.